Help bring plant medicine to more people across Canada
At Harmonic Arts, we believe plant medicine has an important role to play in creating a healthier world. From our home on Vancouver Island, we've built a Canadian botanical wellness company rooted in traditional herbal wisdom, quality ingredients, and meaningful relationships.
We create herbal and functional mushroom products that bring together traditional wisdom, modern research, and a deep respect for the natural world. Our products are supported by long-standing sourcing relationships, rigorous quality standards, and a commitment to making plant medicine accessible.
Marketing Coordinator at a glance
- Location: Vancouver Island, BC, with a hybrid or remote work arrangement.
- Salary: $52,000-$65,000 CAD, depending on experience.
- Benefits: Health Spending Account allowance, and the chance to grow with a purpose-driven team.
- Reports to: CEO.
- Start date: As soon as mutually agreed.
The opportunity
We're looking for an organized, creative, and hands-on Marketing Coordinator to help our campaigns, content, and product launches come together smoothly from start to finish.
You'll build and schedule email campaigns, create everyday marketing materials, keep our promotional calendar on track, turn our herbal knowledge into engaging content, and help launch new herbal and functional mushroom products. You'll keep our marketing moving: planning campaigns, preparing content and materials, scheduling promotions, and tracking results. Specialist partners handle work like paid advertising, email strategy, and larger design projects, and utilizing intelligent software, so much of your role is planning, briefing, editing, and making sure everything that goes out is accurate, on brand, and on time.
You'll work closely with our CEO, co-founders, and website lead, and alongside our Sales Coordinator and customer service team. This role suits someone who loves both creative and organizational work: the kind of person who builds the checklist, catches the details, and takes pride in seeing a campaign go live on time. It's a great fit for someone early or mid-career who wants broad marketing experience in the natural products industry, and room to grow.
What success looks like
In your first year, success will look like:
- Campaigns that launch on time and without surprises. Emails, promotions, and web updates go live as planned, for both wholesale and direct customers.
- A promo calendar everyone trusts. One up-to-date calendar that connects sales brokers, wholesale, retail, and online activity.
- Steady, engaging content. A regular rhythm of educational content across email, social, and the website, built from our founders' knowledge.
- Clear, regular reporting. Simple monthly reports on email, online sales, ads, and promotion results.
- Smooth product launches. Every launch has a checklist, and every item on it gets done.
- Contractors working from clear briefs. Design, email, and ad partners get what they need on time, and their work comes back on schedule.
Key responsibilities
Promotions and campaigns
- Maintain the annual promo calendar, keeping it current and shared with the team.
- Serve as the main point of contact for our email marketing partner, who leads our email strategy, automated flows, and campaign production in Omnisend.
- Coordinate the email content plan, provide feedback, and approve campaigns before launch.
- Occasionally design and schedule time-sensitive or critical communication emails directly in Omnisend.
- Work with our website lead to set up promotions, discount codes, and product and landing pages in Shopify.
- Plan and execute campaigns for both wholesale (B2B) and direct-to-consumer (B2C) customers, such as seasonal and holiday promotions.
Content and creative
- Create everyday marketing materials in Canva from our brand templates, including social media graphics, email images, sell sheets, and retailer signage.
- Turn educational content from our co-founder and Chief Herbalist into blog posts, emails, and social content, using intelligent software to draft from recorded conversations, then editing for accuracy, tone, and Health Canada compliance.
- Plan and schedule social media posts using scheduling tools, reply to comments and messages, and track engagement.
- Keep brand assets, photos, and templates organized and easy to find.
Sales materials
- Create and update sell sheets, retailer education materials, and promotional assets for the Sales Coordinator to share with brokers and retailers.
Product launches
- Build and manage launch checklists covering retailer materials, emails, social, and web pages.
- Coordinate timelines with Operations and Sales so materials are ready when product is.
Contractor coordination
- Write clear briefs for our agency and contractors, who handle paid advertising, email strategy, photography, and larger design work such as packaging and campaign creative.
- Track timelines, deliverables, and invoices against budget.
- Coordinate print orders with printing partners.
Reporting and tools
- Maintain dashboards for email, website, ads, and promotion results, and review them regularly.
- Review results from our ad agency, and monitor Google Analytics, Merchant Center, and Meta, flagging any incongruencies.
- Use intelligent software to draft content, summarize reports, and save time on repetitive work, always reviewing before anything goes out.
What you bring
- Two or more years of experience in marketing or e-commerce coordination.
- Experience building email campaigns in a platform like Omnisend, Klaviyo, or Mailchimp.
- Comfort creating graphics and materials in Canva or similar tools.
- Working knowledge of Shopify or another e-commerce platform.
- Experience planning and scheduling social media content.
- Comfort using intelligent software to draft and edit content, with a sharp eye for accuracy.
- Strong skills in Excel or Google Sheets, including tracking data and building simple reports.
- Excellent organization and attention to detail, with a track record of managing several projects and deadlines at once.
- Clear, warm writing, and the ability to adapt tone for customers, retailers, and partners.
- A collaborative approach, and enjoyment of working with founders, creative colleagues, and outside partners.
Nice to have
- Experience in natural health products, wellness, or consumer packaged goods.
- Familiarity with Health Canada rules for natural health product marketing.
- Experience with Google Analytics, Google Ads, or Meta Ads.
- Basic SEO knowledge.
- Interest in herbalism and plant medicine.
How to apply
If you've coordinated marketing campaigns, enjoy creating content, and care about where things come from, we'd love to hear from you.
Please send your resume, a short introduction, and a few work samples, such as emails, graphics, or social content you've created, to angela@harmonicarts.ca, with "Marketing Coordinator" in the subject line.
In your introduction, tell us about a campaign, launch, or project you helped bring to life. What was your part, how did you keep it organized, and how did it turn out?
Applications will be reviewed as they arrive, and we'll reply to everyone who applies.
We look forward to connecting with people who share our passion for plant medicine, meaningful relationships, and work done with care.
